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How to Receive a Purchase Order

Why mark POs as received?

A purchase order should be inspected to ensure that what is documented on the order matches what is actually delivered. Marking it as received indicates that all the goods ordered have arrived as documented. Receiving a PO in Silo provides you with the opportunity to: 

  1. Adjust the quantity in the event the original quantity ordered differs from the quantity that you actually received
  2. Indicate that units on the PO are now 'On Hand' instead of 'Incoming', signaling to your Sales Team that this inventory is currently in the warehouse and ready to be sold.

 

To receive a PO:

  1. Navigate to Orders > Purchase Orders > All Orders.
  2. Use the filters to find the PO you wish to receive.
  3. Press the PO number to view the full PO details and confirm that all information is correct. If you need to make any edits, press Edit order in the action footer.
  4. Once you've confirmed all details, press Receive order in the action footer.
  5. Confirm that the receiving user and received date are correct.
  6. Once these fields are correct, press Receive order to finish marking the order as received.

     

 

Best practices:

  • Before receiving, add the Vendor Invoice # and BOL # if available.
  • When editing a PO before or after receiving it, make sure you press Save changes.

For further information about how receiving a PO impacts your inventory or how to unreceive a purchase order, see below: